Calling in sick is never fun, but doing it professionally via email can make the process smoother. This guide provides a simple, accessible approach to crafting the perfect "sick day" email, ensuring you maintain professionalism while taking care of yourself.
The Essentials of a Professional Sick Day Email
Before we dive into examples, let's cover the key elements of a successful sick day email:
- Concise and to the point: Avoid unnecessary details about your illness. Simply state you're unable to come to work due to illness.
- Professional tone: Maintain a respectful and formal tone. Avoid casual language or excessive apologies.
- Clear subject line: Make it immediately obvious that you're notifying them of your absence. Examples include: "Absence from Work - [Your Name]," or "Sick Leave - [Your Name]."
- Work coverage (if applicable): If possible, briefly mention any arrangements you've made for covering your work. This demonstrates responsibility and proactive problem-solving.
- Expected return: State when you anticipate returning to work. If uncertain, provide a general timeframe.
Sample Email Templates for Calling in Sick
Here are a few sample email templates you can adapt to your specific situation:
Template 1: Short and Sweet
Subject: Absence from Work - [Your Name]
Dear [Manager's Name],
Please accept this email as notification that I will be unable to come to work today, [Date], due to illness. I expect to be back in the office on [Date].
Thank you, [Your Name]
Template 2: Including Work Coverage
Subject: Sick Leave - [Your Name]
Dear [Manager's Name],
I am writing to inform you that I will be out sick today, [Date], due to illness. I've already [briefly explain what you've done to cover your work, e.g., forwarded urgent emails to [colleague's name], updated the shared calendar]. I anticipate returning to work on [Date].
Thank you for your understanding. [Your Name]
Template 3: Uncertain Return Date
Subject: Absence from Work - [Your Name]
Dear [Manager's Name],
This email is to inform you that I will be absent from work today, [Date], due to illness. I am unsure when I will be able to return, but I will keep you updated. I apologize for any inconvenience this may cause.
Sincerely, [Your Name]
Things to Avoid in Your Sick Day Email
- Over-sharing: Keep the details of your illness private.
- Making excuses: A simple statement of illness is sufficient.
- Asking for a response: Unless absolutely necessary for work coverage, avoid requesting a reply.
- Sending the email at the last minute: Try to send your email as early as possible.
Beyond the Email: Best Practices for Calling in Sick
- Company Policy: Always check your company's specific policies regarding sick leave.
- Communication: If your illness is prolonged, maintain regular communication with your manager.
- Self-Care: Prioritize your health. Take the time you need to recover.
By following these guidelines, you can confidently and professionally communicate your absence from work while prioritizing your well-being. Remember, your health is important!
